UBSCT Materials Handling
Materials Collection | Materials Organization
COLLECTING MATERIALS AFTER TESTING
After each test session has been completed,
test administrators must return all used 
and unused test materials. Check to see that
• all test materials (test booklets, answer sheets, and manuals), whether used or unused, have been
returned by each test administrator;
• there is a student answer sheet for every used test booklet;
• every preprinted answer sheet was either used by a student to take the test or has a code marked in
the “Special Codes” box;
• the student answer sheets are in good condition;
• each student answer sheet has been completed accurately for each student; and
• all partially completed or voided test materials have been placed in the white (with blue writing) “Special Handling” envelope.
Use the Materials Summary to account for test materials. All materials listed
on the Materials Summary must be returned except Administration Manuals, Site Coordinator Manuals,
and mathematics reference sheets.
Materials Organization
Once you have checked to see that all test materials have been returned, place student answer sheets in
the appropriate white envelopes provided. Be sure to put the answer sheets in an envelope labeled for
that subtest. Large print and Braille forms are identified by form number. Answer sheets for these forms
should go in the envelope with the rest of the answer sheets for that subtest. Place any unused blank
answer sheets in the appropriate envelope.
All preprinted answer sheets must be used. If a preprinted answer sheet was not used during test
administration, then the appropriate reason in the “Special Codes” box on the answer sheet must be
bubbled in and the answer sheet placed in the envelope with the used answer sheets.
Place answer sheets that require special handling in the “Special Handling” envelope. Examples of
answer sheets that would require special handing are
• damaged answer sheets that will need to be scored;
• voided answer sheets that will not be scored (mark “VOID” and attach an explanation);
• answer sheets for students whose district/school code is different from the other answer sheets
(e.g., a student who took the test at one school but actually attends another school; attach a note of
explanation).
UNUSED blank answer sheets that are not preprinted should be placed in the white “Return of Blank Not
Preprinted Answer Sheets” envelope.
RETURN OF MATERIALS TO DISTRICT TESTING DIRECTORS
All materials should be returned to your District Testing Director as soon as your school has completed
the testing. It is important that every school adhere to the established
testing schedule.
Before returning the testing materials to your District Testing Director, verify that the materials recorded
on the Materials Summary are accounted for. Sign the School Site Coordinator Certification Form. Make
a copy of these forms for your files and place the originals in the white envelope labeled “Administrative Forms.”
Materials must be returned to District Testing Directors using the same boxes in which the materials
arrived.
Place the envelopes containing the answer sheets and administrative forms for all subtests in the same
box, labeled “For Return of Used Answer Documents ONLY.” This box came flat with your materials and
has a pre-applied 2nd day return service label. Place the “School Box 1 of ___” label on the upper right hand
corner of the box. Place these materials in the box in the following order from top to bottom.
TOP OF BOX
“Administrative Forms” envelope
“Special Handling” envelope
White (used and unused) answer sheet envelopes,
BOTTOM OF BOX
If the answer sheet envelopes for your school do not all fit in one box, use the additional flat boxes
provided, or call Measured Progress for assistance.
Place the remaining test materials in the boxes in which they were originally shipped, with one subtest
only per box, if possible. Label the rest of the boxes “School Box 2 of ___,” “School Box 3 of ___,” etc.
When packing the remaining materials for return, place them in the box in the following order from top to
bottom.
TOP OF BOX
Used student test booklets
Unused student test booklets
BOTTOM OF BOX
You may need to use packing material, such as crumpled paper, to be sure materials will not shift during
shipping. Reseal the boxes using heavy-duty packing tape. Cross out or tape over any old address labels.
Be sure the bar code label on each box is intact and not covered by any other labels or tape. If the bar code
label is missing, please write your school name and return address on each box. Depending on the number
of boxes that you return, label the boxes “Box 1 of 1,” or “Box 1 of 2,” etc.
