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Table of Contents
TEACHER TRAVEL AND CONFERENCE ATTENDANCE
CTE teachers may attend State-sponsored conferences and in-service
opportunities. CTE will support attendance at Summer Conference,
UACTE mid-winter conference, and specialized State in-service training
as described in the following policy.
Nebo School
District #DLC will apply.
Summer Conference
All CTE teachers are encouraged to attend the Applied Technology
Summer Conference. The following guidelines apply:
- Attendance. Summer conference is an in-service opportunity.
Teachers will be reimbursed to attend only in the program area
they will be teaching the following year. Teachers with dual assignments
may attend more than one session up to a maximum of five days.
- Registration. Teachers will be responsible to register themselves
for Summer Conference. CTE will reimburse teachers the cost of
registration. Registration cost will be included in the travel
stipend. If you register late, pay at the door and get a receipt.
When requesting reimbursement for late registration you must provide
a receipt. Reimbursement for late registration will be made at
the early registration rate.
- Travel authorization. Completed whenever conference involves
an over-night stay.
- Overnight stay. Approved for conference locations outside Utah
or Salt Lake counties. A prior night stay will be approved for
travel over 150 miles (i.e. Cedar City, St. George). CTE will
reimburse only State-negotiated hotel rate and
will not include tax. Tax exemption forms are available from the
CTE office. Teachers will make their own hotel reservations. Hotel
options are usually listed on conference registration form.
- Transportation. Teachers are encouraged to carpool and take
school suburban or CTE van whenever available. When more reasonable,
mileage costs will be reimbursed for personal auto according to
district personnel travel policy.
- Meals. Reimbursed during conference at district rates of breakfast
$7, lunch $11, and dinner $18. If meals are provided complementary
or as part of conference registration, they must be deducted from
district meal per diem.
- Stipend. A stipend of $90 per day ($45 half day) is provided
during summer conference. A separate voucher must be completed
to receive the stipend for attending, this voucher goes through
payroll and we need your signature.
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UACTE Mid-Winter Conference
All CTE teachers are encouraged to attend this
conference sponsored by the teacher’s CTE professional organization,
UACTE. It is held on a Friday night and Saturday during January.
The conference will rotate locations. It is held for two consecutive
years along the Wasatch front, then one year in St. George.
- Registration. Early registration fee and dinner for employee
will be paid by district. If you must cancel please contact the
CTE office so we can make a substitute where possible. If teacher
registers late, district will reimburse early registration fee
with a receipt.
- Other costs. Hotel costs for one night and mileage will be reimbursed
when the conference is held in St. George. No stipend will be
given. Please carpool when possible.
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State-sponsored In-service
Some program areas sponsor in-service training during the school
year. If the State specialist has established a training course
during school hours, teacher should request approval to attend from
the building principal. The principal has an allocation from CTE
to cover substitute costs.
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Other
Specialized programs such as trade shows or vendor-specific training
will generally not be approved for support with CTE funds. Any teacher
wishing to attend such events may request support from building
principal, professional development, or foundation funds.
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Professional Development Incentive
Program
ACTE & UACTE Professional Dues
Professional dues will be paid for teachers who are striving to
improve and develop their CTE program by meeting the following criteria.
□ Attend District CTE coordination meetings (Fall)
□ Attend UACTE Mid-winter Conference (January or February)
□ Have an advisory committee and meet at least once per
year. This can be coordinated as a district advisory committee in
your program area or be a part of UVSC Advisory Committee.
□ Have the 3-year program plan required for USOE program
approval. This must be coordinated with other teachers in program
area.
□ At least 50% of your teaching schedule must be CTE courses.
I have met all of the above requirements.
________________________________ ______________
Signature and Date
District will pay ACTE and UACTE dues. Teacher will be responsible
for own Division dues.
Amount requested $_____________
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CTE LEADERSHIP ORGANIZATIONS (CTSLO)
One of the goals of Careers and Technical Education is to develop
student leadership abilities. One way to accomplish this is through
CTE Leadership Organizations (FBLA, FFA, FCCLA, HOSA, VICA Skills
USA, DECA, and TSA). Participation in the activities of these organizations
is encouraged.
In all cases where funds are expended for convention and conference
travel, the Nebo School District Policy #IICA and #IICA-P will be
followed.
Travel with students for Leadership Organizations is approved with
the following conditions:
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National Travel
- Student eligibility. Any first-place student
contest winner at the State level, or State officer, is generally
approved by the State Office of Education to attend the National
CTSLO Convention. Students eligible to participate are given a
set amount of money from the State to use toward the cost of travel.
In addition, the school may contribute up to half of the cost
per eligible student; to bring total State and school sponsorship
to ½ of student cost. The school or district will not contribute
for students to participate in “special events” or
“optional activities” (i.e. Disneyland, Sea World,
etc). Any cost above the State and school contribution must be
provided by the student.
- A teacher with three or more State winners may attend with their
students; fewer students may be assigned to other State Advisors
on a rotating basis. Travel request procedure must follow established
district policy.
- Rental cars are not to be used and will not be reimbursed.
- Teacher costs will be reimbursed by the CTE office at the District.
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State Travel
- Teacher supervision will be maintained at the teacher/student
ratio of 1/10. Policy requires that female supervisors are staffed
for girls and male supervisors for boys.
- Student costs are not reimbursed for State Conferences or conventions.
- Advisors need to ride with the students on the bus.
- Expenses for teachers (food, hotel) will be reimbursed by District
CTE office.
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Teacher Stipend
- Teachers receive pay for being a CTSLO advisor. (see Guidelines
for student leadership Organization)
- CTSLO club must pay dues to State and National organizations.
- Minimal number of activities must be held each year
- Opening Social
- Leadership Conference
- State Convention
- Closing Social
- Officer Meetings
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DISTRICT APPLIED TECHNOLOGY EQUIPMENT
AND SOFTWARE PURCHASING
In order to effectively train students in job skills appropriate
for today's business and industry, effort to keep equipment as up-to-date
as possible is a top priority. Available funds will be used to replace
worn-out or out-dated equipment being used in on-going, approved
programs in grades 9-12.
Funds Available
State Add-on Funds
Each year a specific amount of funding will be
allocated by the Utah State Office of Education for equipment purchase.
- Teachers may be asked to submit proposals for these funds. Request
for proposals will be issued in November.
- Preferred proposals will include a 40% match.
- These matching funds should come from skill testing money.
Any allowance for trade-in of existing equipment may be applied
toward the match.
- Programs should have a long-term (3 year) equipment purchase
plan.
Tech Prep
- Tech Prep money is available for CTE programs
which encourage career pathways in high school and articulation
with post-secondary programs. It may be used to purchase equipment
required to meet concurrent enrollment teaching standards and
objectives. It may also help to develop classroom presentations
or course materials which further the goals of Tech Prep
- Tech Prep money is available in November.
Competency Testing
- All CTE teachers are required to administer skill standard testing.
Teachers generate money through testing. Each test passed earns
the district state dollars. The amount varies by test.
- Departments are allocated a portion of the money to buy equipment
to be used for their program. This money may not be used for teacher
travel or extra duty pay nor to provide monetary incentive to
students
- The CTE Secretary at the high school will be the skill test
coordinator and contact at each school.
- Funds are available by October each year
Federal Perkins
- Perkins money is available to support CTE
programs in a variety of ways. This money is Federal money. It
must be used to develop programs which encourage academic progress,
skill certification improvement, placement opportunities and non-traditional
gender attendance and completion.
- Teachers will be asked to submit proposals for these funds by
the end of April each year.
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Purchasing Procedures
The purchasing department has authority to oversee
and:
- Initiate, conduct, and/or conclude negotiations concerning the
purchase of materials, equipment, supplies, and services for Nebo
School District.
- Obligate Nebo School district for goods and services:
- Orders or commitments by the faculty or staff are not binding
on the District.
- Individuals who place orders which violate policy are responsible
for their own order(s).
- Questions the quality, quantity and kind of material requisitioned
and suggest alternate items.
- Select Vendors. Vendors may be suggested by school or departments
and will be considered whenever it is economically feasible or
expedient to do so. Every effort shall be made to include local
vendors in the purchasing process
- Issue standing purchase orders (SPO) when the services or supplies
are required with some degree of regularity, but the exact quantities
are not easily determined. All SPO’s expire on June 30 each
year unless special arrangements are made. The SPO number must
be given to the vendor each time an order is placed.
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CTE Equipment Request
Nebo Purchasing policy #DJB-P pertains to all
CTE equipment purchases.
- All CTE equipment must be purchase through the District Office
with an CTE equipment request form, http://www.nebo.edu/misc/forms/employee_forms.htm#general.
The CTE equipment request form is used in securing purchases for
CTE equipment. Equipment requests are not purchase orders.
- The following guidelines are provided to assist departments
in preparing equipment request forms. Each request must include
the minimum following information:
- An accurate description and specification for each article.
Include catalog number(s), size(s), color(s) shipping cost,
etc.
- Delivery instructions
- If delivery time is important, state specifically when delivery
is required
- Delivery will be made to the CTE secretary and she will
delivery the item to the individuals or departments when possible.
4. Cost of each item on the equipment request form with attached
bid forms when applicable.
5. Copies of correspondence referring to specialty terms whenever
available. The names of the vendors offering quotes and the date
and amount of each quote shall be recorded, attached to the equipment
request and sent directly to the CTE department and will be maintained
as a public record.
- Approval by the administrator in your building.
- The School District may participate in all state contracts.
Copies of these contracts are available for review in the purchasing
department or viewed on the Internet (http://www.purchasing.utah.gov/statewidecontracts/).
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Purchasing Requirements
- Nebo School Board Policy as well as Utah State
Law imposes particular requirements for the different dollar amounts
of purchases which require bidding. The following limits are determined
to be the best to allow flexibility and yet still provide the
control required by law and policy.
- Orders must not be split to allow purchaser to meet a lower
category. This is considered to be “artificially dividing,”
which is prohibited in the Utah Procurement Code.
- Purchasing Limits
- Equipment items will be purchased through the District Purchasing
Department and an inventory number will be assigned. Equipment
items are classified as, but not limited to
- Items with a cost of $500 or more
- All audiovisual equipment in excess of $150
- Furniture
- Computers including peripherals
- Power tools
- For purchases up to $500 the departments may select the best
source without seeking competitive quotes. For purchases over
$500 and up to $2000 the department shall obtain 3 bids, and
shall purchase the items from the vendor offering the lowest
quote. All purchases over $20,000 will be administered
by the CTE District Office and must have the Board approval.
- Bidding
- When requesting a bid from a vendor use form 850.1; Nebo School
District Request for Bid.
- All vendors will be given equal consideration. Vendors will
be selected based on the following criteria: cost, service,
availability of stock, financial responsibility, technical competence
and proximity.
- When it appears impractical to obtain a competitive bid, or
when substitute items are not acceptable, a full explanation
covering the reasons for such restrictions should be included
with the requisition. Such explanations may include:
- Repair or replacement parts.
- Supplementary components of the same manufacturer
- Physical design or quality requirements
- Delivery requirements
- Single source of supplies requested
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Receipt and Acceptance of Materials
- The CTE secretary will receive all equipment purchases except
when delivery of large equipment makes that impossible. The item(s)
must be inspected for obvious damage, irregularities, or discrepancies.
The department or CTE secretary is responsible for notifying the
CTE office immediately of damage, irregularities or discrepancies.
This notification should be made the same day and should include
the following information:
- Vendor’s name
- Purchase order number
- Date and time received
- Item or items damaged and condition
- Condition of shipping container upon receipt
- Carrier
- All damaged materials shall be preserved in their original state,
with the shipping container until instructions for disposal are
issued by the purchasing department. Before a claim can be filed,
an inspection by the carrier must be made of the packaging and
shipping material as well as the damaged merchandise. Contact
the Purchasing Department if you need assistance. Shipping and
delivery problems must be processed within two (2) days.
- Notification shall be made to the CTE office when material is
received which is not ordered, is defective, or in any way unacceptable.
The CTE office will arrange to correct the problem. If damage
is evident, have the delivery driver acknowledge the damage. Have
the carrier make a note of this damage on the receiver copies
before you accept the shipment. If it is obvious that substantial
damage exists, refuse the shipment based on that damage.
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Leasing and Renting
- Lease agreements are negotiated by the Purchasing
Department for the School District. Schools or departments cannot
enter into lease agreements in excess of $500. Lease agreements
will be competitively bid as with any purchase.
- Equipment which is furnished for School District use by outside
agencies on a rental or lease basis, whether for a definite or
indefinite period, will be covered by a purchase order. The equipment
request must clearly be marked “Lease Equipment” and
specify whether it is a new or renewal lease. The same dollar
limits apply as for all other purchases.
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Use and Disposition of Careers
and Technical Education Equipment (CTE Equipment)
- CTE equipment must be used for purposes connected
with Careers and Technical Education. CTE Equipment can not be
given by teachers to other programs.
- If a Careers and Technical Education program is deleted from
the curriculum or has been replaced, the District CTE Specialist
must be notified and the equipment will be distributed to other
CTE programs or declared surplus.
- Any equipment taken off the school premises must be checked
out with the CTE Secretary. (Laptops, Cameras) All equipment that
is checked out must be returned the next school day so it is available
to students and faculty.
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CRITERIA FOR
LISTING CTE EQUIPMENT ON THE INVENTORY
- The CTE secretary in each school will work
with the faculty to facilitate inventory.
- Equipment purchased through CTE funding must be
listed on the Nebo School District Inventory list. Other equipment
purchased with CTE funds should be included on the School's CTE
inventory list.
- A physical count of CTE equipment assets will be required once
a year.
For Additions and Updates to
Inventory
- Most additions will be made through the purchase order process.
The CTE secretary and CTE instructors are responsible to see that
all the inventory information is made available and correct. (Description,
Model number, Serial number, room number, department.)
- Make all updates and corrections on the inventory sheet supplied
by the District in red pen except deletions or removal.
Transfer, Trade-in, and Removal
of CTE Equipment on Inventory List
- CTE equipment must be transferred to another CTE department;
the equipment cannot go to a “non” CTE program within
your school. The procedure to transfer equipment includes
- Checking with CTE director,
- CTE programs through out Nebo School District have preference
- When CTE programs have been exhausted and are not interested
in receiving the equipment it may be transferred to another
department in your building. Ask School Administer if they have
a preference.
- If no one is interested please have the equipment removed
from inventory and taken to surplus by completing form 352.2
- Have the new department or school complete an update for inventory
to be added to their inventory
- To have equipment removed because of a trade-in complete form
352.2 and submit a copy of the purchase that shows which equipment
was traded in.
- All other reasons for removal can be completed by filling out
from 352.2. Please get this form from your principal. Your CTE
Secretary will be happy to help you with this process.
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TECHNOLOGY, LIFE, AND CAREERS (TLC)
1. Each year the TLC team must meet together and plan their TLC
program. You must submit:
- Proposed Orientation
- Wrap-up
- Work-based Learning Activities
- Budget Information signed by each team member
- 180 day Calendar (one calendar for all three teachers)
2. The State funds will be allocated when the budget plan and signatures
of all team members are received at the CTE office. The budget should
be reflective of purchases that meet the standards and assurances
associated with the program adopted by the State of Office of education
Each student participating in TLC will be charged a $20
supply fee. This money is to be used for consumable supplies or
non equipment purchases.
- TLC Assurance checklist will be submitted each year in October.
- TLC School expenditures summary will be submitted in October.
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WORK-BASED LEARNING (WBL)
Utah State Board of Education states,
“Work-based Learning shall be integrated into all levels of
the educational delivery system…”
- Develop WBL preparation, participation, and evaluation activities
for students and teachers involved in all Work-based Learning
cone activities by participating in:
- Apprenticeships
- Career Fairs and Related Activities
- Clinical Work Experiences
- Educators Internships
- Field Studies/ Tours
- Guest Speakers
- Job Shadows
- Mentorship
2. WBL coordinators integrate with elementary career awareness;
secondary career exploration; integrated core curriculum activities;
Technology, Life and Careers, comprehensive guidance, and skills
certification.
3. Each year the WBL coordinator will complete the Assurances Checklist.
For all indicators not meeting standard on the checklist, a written
statement must be attached describing how and when the indicator
will be brought up to standard. This is a dual purpose self-evaluation
to determine program strengths and weaknesses and to provide information
for the State Office to make funding determinations.
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